How to distinguish new time entries

I have a timesheet that looks like this: Timesheet

Which works well. the customers can see all their time entries on one screen and works well reading the times across the week at a glance.

However the issue comes when a user has to enter their timesheets and can be working on up to 5 different assignments, that need to be added via the 'Add in time' drop down.

User story:

As a user i fill out my timesheet at the end of the week, and it totals to 34.5 hours

Then 2 days later i need to go back in the add additional time for another assignment that i worked on which i forgot about. So the weeks total hours is now 42 hours.

34.5 hours - Assignment 1

7.5 hours - Assigment 2

However i do not know which project the total time has been allocated to.

What is the best way to distinguish this new information that has been added

  • New time added from different assignments
  • How to tell at a glance which time has been allocated to what assignment

Hope this is clear..

  • This topic is related (not the same issue) to this ux.stackexchange.com/questions/127897/… Commented Oct 11, 2019 at 13:45
  • Not totally related, but the language add in time reads oddly to me. What does this represent? Add something in time? Adding in time (like my arrival)? Alternative such as Add time make no literal sense. Should it not be something like add timesheet entry/booking? maybe this is a known taxonomy to others but to me it seems weird Commented Oct 11, 2019 at 18:08
  • Can the user have 5 or 20 assignments ?
    – Garik
    Commented Oct 12, 2019 at 2:36

2 Answers 2


I would suggest something similar to the image below. A drop down with the ability to select all of the assignments or individual assignments. The drop down can have the totals of the hours listed by the name to allow a quick total hours. Selecting one assignment would provide more details for the week days and total by only showing the times for the assignment you have selected.

Dropdown with assignment selections and a description of the total hours visible as well

While this does not provide a quick view of all times of all projects for all days of the week at once, it is very mobile friendly and easily understood.


Hey interesting problem.

How much freedom do you have? Can you expand the functionality of the form or are you limited to purely UI fixes?

One approach I have encountered (although on Desktop) is where the entries are divided by category. See attached picture:

enter image description here

This approach will add some complexity but I don't see many other ways to add what you are asking for without expanding the functionality of the feature.

Hope this gives you some perspective!

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