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Jul 20, 2014 at 19:35 comment added Mik378 Thanks @nadyne, Dinesh Golani has illustrated your answer with a little improvement.
Jul 20, 2014 at 18:17 comment added nadyne With slight re-wording of @jff's answer, this is still accurate. The organizer can reserve Julia's seat for her, and it is assumed that the seat is reserved for her until she explicitly says that she will not attend. In that case, you can simply show the reserved seats (and for whom they are reserved) and the free seats (which anyone can take). A reserved seat gets converted to a free seat either if Julia turns down the seat, or if the meeting organizer changes their mind about reserving the seat for Julia (ex: Julia is on vacation and isn't able to respond, so the organizer frees her seat).
Jul 20, 2014 at 11:10 comment added Mik378 "This way, if Julia reserved a seat, no one will take her place." => of course, but the point is that Julia may reserve its place too late... perhaps busy, or other emergency etc. I want to KEEP its place unless she desists explicitly, in this case letting someone take her place. It's like saying: "Julia is my best friend, I do want her presence unless she can't come.
Jul 20, 2014 at 11:01 comment added Mik378 Sorry but I'm not sure that you well interpreted the post. I don't want a case when Julia gives its response too late, meaning that the meeting is already full as soon as she wants to participate or desist. I did implement the functionality of "cancelling" a participation. (Julia or any other participant may cancel/desist). The point is I expect Julia to have priority against any other participants: if I expect 10 persons, and already 9 persons said "Ok for me", I don't want to accept a 10th BEFORE having the response of Julia => she's priority. I hope I well explained ;)
Jul 20, 2014 at 10:56 history answered jff CC BY-SA 3.0